Privacy Policy

Last updated: 4 September 2026

This privacy notice explains how ILR Calculator UK (“we”, “us”, “our”) collects, uses, stores and protects information about you when you visit ilrcalculatoruk.co.uk (the “Site”). It is published in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR).

1. Who we are

ILR Calculator UK is an independent UK-based publisher of free Indefinite Leave to Remain calculators and guidance for people navigating the UK settlement process. We are an editorial publisher and not a law firm or a regulated immigration adviser.

The data controller for personal data collected through this Site is ILR Calculator UK, an independent publisher based in the United Kingdom. You can contact us about any data protection matter by email at [email protected], or through our contact page.

2. Information we collect

• Information you submit, your name, email address, chosen subject and the content of your message when you complete our contact form or email us directly.
• Referral requests, if you use our referral form: your name, email address, optional phone number, visa route, the issue you need help with, your timeframe, any short message you add, and the page you came from. Please do not include criminal record, health or passport details.
• Technical data, IP address, browser type and version, device type, operating system, referring URL and pages visited, collected through standard server logs and analytics.
• Cookie data, information stored on your device by us and by third parties, as described in sections 4 to 6.

We do not ask for, and ask that you do not send us, sensitive personal information such as passport numbers, Home Office reference numbers, immigration history or health information. If you send such information anyway, we will delete it once your enquiry is resolved.

3. Calculator inputs, processed in your browser only

The dates, absences, visa routes and other figures you enter into our calculators and interactive tools are processed entirely within your own web browser using JavaScript. These values are not transmitted to our servers, not written to any database, not stored in your browser between visits, and not shared with any third party. When you close or refresh the page, they are gone. This is a deliberate design choice: you should be able to check your settlement position without disclosing your immigration history to anyone.

4. Cookies and similar technologies

Cookies are small text files placed on your device. We use them in the following categories:

Non-essential cookies are only set where you have given consent through our cookie banner. You can change or withdraw your choices at any time using the cookie settings link on the Site, and you can block or delete cookies through your browser settings, though doing so may affect how the Site works.

5. Advertising

This Site does not currently display adverts. Google AdSense and consent-management scripts may load during review. If advertising is approved or introduced:

• The advertising provider and relevant cookies will be identified in this notice and the cookie settings.
• Non-essential advertising cookies will only be used after the required consent has been given.
• Advertising will not receive the dates or details entered into our calculators.

You have choices about this:

• You can opt out of personalised advertising by visiting Google My Ad Center or Google Ads Settings.
• You can opt out of some third-party vendors’ use of cookies for personalised advertising at aboutads.info/choices or youronlinechoices.com.
• You can read how Google uses information from sites that use its services at policies.google.com/technologies/partner-sites.

We do not share your name, email address or the contents of your enquiries with advertisers, and advertisers have no access to anything you enter into our calculators.

6. Analytics

We use analytics to understand, in aggregate, which pages and tools people find useful. Analytics cookies are only set with your consent. Our analytics provider acts as a processor on our behalf, and analytics data is used only in aggregate, we do not use it to identify individual visitors.

7. How we use your information

• To respond to enquiries, corrections and feedback you send us.
• To operate, secure and maintain the Site, and to detect and prevent abuse, spam and fraud.
• To understand aggregate usage patterns so we can improve our calculators and guides.
• To display advertising if it is introduced, subject to your cookie choices.
• To comply with our legal and regulatory obligations.

We do not use your details for marketing, we do not add you to mailing lists without your explicit request, and we do not pass your enquiry to any adviser, law firm or third party unless you ask us to through our referral form, as described in section 9.

8. Lawful basis for processing

Referral requests: we rely on your consent, given by ticking the consent box on the referral form. You can withdraw consent at any time by contacting us. Withdrawal does not affect a referral already made; the firm you were introduced to will hold your details under its own privacy notice.

We rely on the following lawful bases under Article 6 of the UK GDPR:

• Legitimate interests, to respond to your enquiry, to operate, secure and improve the Site, and to prevent abuse, in a way you would reasonably expect and that does not override your rights.
• Consent, for non-essential cookies, including analytics and advertising cookies. You may withdraw consent at any time.
• Legal obligation, where processing is necessary to comply with UK law.

9. Who we share data with

We do not sell your personal data. We only share your details with an immigration law firm if you ask us to, by completing our referral form and ticking the consent box. We then pass the details you entered to one SRA-regulated UK immigration law firm (a solicitor regulated by the SRA) so they can contact you. That firm becomes a separate data controller for your details and may pay us a referral fee. We never pass your details to multiple firms or to lead-generation companies. Read how we work with law firms.

Contact and referral form submissions are processed by our form provider, Formspree, on our behalf. Where we suggest getting professional advice, we also link to free public registers such as the GOV.UK register of immigration advisers.

We do use a small number of service providers who process data on our behalf under contract:

We may also disclose information where required by law, court order, or to protect our legal rights.

10. Data retention

Referral requests are kept for up to 12 months and then deleted, unless you ask us to delete them sooner.

• Enquiry correspondence, retained for up to 24 months from your last contact, then deleted.
• Server logs, retained for up to 30 days for security and abuse prevention.
• Aggregate analytics, retained in line with our analytics provider’s settings, up to 26 months.
• Calculator inputs, never retained, as they are not collected.

11. International transfers

Some of our service providers are based outside the United Kingdom. Where personal data is transferred internationally, we rely on UK adequacy regulations or appropriate safeguards such as the International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses.

12. Security

We use technical and organisational measures appropriate to the limited data we hold, including HTTPS/TLS encryption in transit, access controls and secure hosting. No method of transmission or storage is completely secure, so we cannot guarantee absolute security, which is another reason our calculators are built not to collect your data in the first place.

13. Your rights under UK GDPR

You have the right to:

• Access, request a copy of the personal data we hold about you.
• Rectification, ask us to correct inaccurate or incomplete data.
• Erasure, request deletion of your personal data in defined circumstances.
• Restriction, ask us to limit how we process your data.
• Data portability, receive your data in a structured, commonly used format.
• Object, object to processing based on legitimate interests.
• Withdraw consent, at any time, where processing is based on consent, including cookie consent.

To exercise any of these rights, email [email protected]. We will respond within one month. If you are unhappy with how we have handled your data, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.

14. Children

The Site is intended for adults dealing with UK settlement applications. It is not directed at children under 13, and we do not knowingly collect personal data from them. If you believe a child has provided us with personal data, contact us and we will delete it.

15. Changes to this policy

We may update this notice to reflect changes in law, our practices or the operation of the Site. The “last updated” date above shows the most recent revision, and we will highlight material changes on the Site.

16. Contact us